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Private Practice VA offers flexible administrative services to any private practitioner who might be looking for a helping hand but does not require the full practice management service.

This could be because you are just starting out in your private practice and therefore just need a little assistance to begin with or it could supplement your current secretarial set up as well. Perhaps, your practice has grown and your current secretary needs a bit of support, but you don't want to commit to another member of staff just yet. 

We have included some ideas below of how we can help - but are also happy to discuss other solutions for you as well!


Data Entry

It is important to keep your diary up to date with all those hospital bookings being made. This can often be a time consuming task, but if not done correctly it can cause havoc with double bookings. Let us help you to keep your calendar up to date. Whether it is; HCA, Spire, Hospitals, BMI / Circle Health or Compucare - we can help.


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If you are new to private practice, it can be daunting to know everything that you need to do. We would be delighted to assist you with getting up and running and guide you through the process. With years of experience setting up and guiding new consultants with getting ready for their first few clinics, we would be by your side in supporting you with this.


Appointment Bookings

 If your secretary is struggling to capitalise on all your incoming enquiries and referrals, or if you are just starting out in private practice and need a helping hand getting started with appointment bookings - we can provide them support to ensure you are not missing any important bookings.


Collecting patient feedback

It is important to keep the patient reviews coming on the top private practice review websites so that patients are attracted to your practice. Whether this be Doctify, Top Doctors, Trust Pilot, I want Great Care - Private Practice VA can help you collect and maximise your patient reviews. We can also keep those profile's up to date with all your current practice information.



It is a government mandate to publish your fee's through the Patient Healthcare Information Network (PHIN). The aim of PHIN is to provide transparency within the private healthcare industry and provide unbiased fee information to patients. If you need help up keeping your PHIN profile up to date, we know what to do!


Private Practice Register

The PPR is essential to keep the insurance companies updated on where to send your remittances and to understand where and when you practice. It is vital to keep this up to date if you want your practice to run efficiently. The PPR has become a staple within the private healthcare industry. We can help you navigate the PPR to get results without feeling overwhelmed. 


Electronic filing

To run a smooth and slick clinic you need your medical record streamlined in an organised filing system or to a central patient database. Get in touch and we can discuss what your current set up is and how we can help bring an organised system to your practice.


Sending clinic letters

We can support you and your secretary by taking responsibility for sending all your clinic letters in a timely fashion. 

We would love to hear from you on how we can support you with your practice needs...

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